Together, We Can.
Here’s why you will love it here:
- Recognition Programs and Rewards
- Excellent health care options, including medical, dental, and vision
- A people-first culture
- Go Hilton: Travel Discounts Program Hilton hotel rates worldwide.
- Perks at work: Employee Pricing platform
- Employee Assistance Program that supports your physical and mental well-being.
- Paid Vacation Time and Paid Sick Days
- 401(k) program with company match
- Tuition reimbursement programs
- Numerous learning and advancement opportunities
- And more!
What Will I be Doing?
The Coordinator Imaging is responsible for responsible for the document imaging and/or scanning of all timeshare sales transactions, including trailing documents, upgrade documents and cancellation notices.
This associate will be responsible for the document imaging/scanning of all timeshare sales transactions within the acceptable time frame of 24 to 48 hours, ensuring that the scanned documents meet company standards, and that they are classified in the proper manner.
Scan Daily Sales, Samplers, Cancellation Notices and Unclosed Cancels within a 24 to 72-hour timeframe. This amounts to a minimum of 75 files per day.
• Scan Trailing Documents, Scan/Shred and Payoff Docs within a 24 to 48-hour timeframe.
• Generate Labels for the files.
• Create new loan file folders and assist with general clerical support.
• Verify scanned documents and electronic documents for filing in the Synergy system. System does not automatically know where to put all the documents and a person must manually go into verifier and input the category it must go under in Synergy.
• Ensuring all sales docs are available for weekly or monthly funding.
• Maintain familiarity with and be able to distinguish between various sales packets, as well as more than 5 document types, including: Samplers, Scan and shred, Unclosed Cancels, Trailing docs.
• Verifying documents in Image now and making corrections accordingly before releasing from ImageNow system.
• Conduct quality assurance for documents that are being scanned, ensuring proper format and proper categorization.
• Maintaining scanner as needed, cleaning and dusting off for better performance.
• Entering service tickets for any scanner issues.
• Picking up all sales from Funding and Post Close
• Moving carts with files from one area to another.
• Maintain Inventory of documents being received and delivered to Funding.
• Embodies the Hilton Grand Vacations Values of Hospitality, Integrity, Leadership, Teamwork, Ownership, Now,
• Completes all required Company training/compliance courses as assigned.
• Adheres to Company standards and maintains compliance with all policies and procedures.
• Performs other related duties as assigned
To fulfill this role successfully, you must possess the following minimum qualifications and experience:
- • Exhibit proficiency in MSOffice programs
- • Data entry experience is required.
- • Must be detail-oriented and have strong organizational skills
- • Have the knowledge involved in creating new loan files folders and assisting with general clerical support
- In addition, the following qualifications, knowledge, skills, abilities, and experience are preferred:
- • Basic knowledge of Image Now System
- • Basic knowledge of AS400,
- • Basic knowledge Synergy system
- • Knowledge of mortgage loan documentation processes is helpful.
Extraordinary People,
Exceptional Benefits on Day One
Benefits start on your first day of work with no waiting period!
Hilton Grand Vacations is committed to putting people first. That’s why our benefits plan starts when you do. But that’s just the beginning of the exceptional opportunities we offer to extraordinary people who join our U.S. Team.
Eligibility: All U.S. regular full-time and part-time Team Members are eligible for a wide range of benefits. Team members represented by a labor organization or subject to a collective bargaining agreement may have benefits that differ from other non-represented employees.
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Benefits that support Team Member health and financial wellbeing.
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Travel and hotel discounts for Team Members, family and friends.
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A healthy work-life balance with PTO and flexible hours.
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Team Member events that build camaraderie through fun activities.
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An open-minded culture committed to diversity and inclusion.
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Incentives for Team Members that exhibit excellence every day.
