Administrative Assistant – Club la Pension Resort

We are excited to offer an amazing opportunity to join the historic Club La Pension resor, a historic property boasting 63 unique suites in the heart of the New Orleans French Quarter. In the birthplace of southern hospitality, we encourage you to join our hospitality team where we delivery incredible, memory making experiences each and every day.

Here’s why you will love It here:

• Day 1 Benefit Eligibility: Excellent health care options, including medical, dental, and vision
• Recognition Programs and Rewards
• Travel Discounts Program
• Outstanding Paid Vacation Program and Paid Sick Days
• Employee Assistance Program that supports your physical and mental wellbeing
• 401(k) program with company match
• Tuition reimbursement programs
• Employee Stock purchase program
• Numerous learning and advancement opportunities
• And more!

Schedule: Monday-Friday 8:30AM-5:00 PM, with flexiblity as needed with operation needs

What will I be doing as an Administrative Assistant?

We are looking for a master multi-tasker with excellent interpersonal skills and an upbeat demeanor. 

• Sort, distribute and log incoming mail, faxes, and overnight carriers.
• Prepare materials for annual board and owner meetings.
• Be a liaison for the GM to the community, team members, and guests.
• Prepare and modify documents, including correspondence, signage, reports, memos, and emails on behalf of the General Manager.
• Order and distribute resort operations office supplies, toners, and printing/stationery needs.
• Track office supply inventory, purchase orders, and invoices.
• Assist in coordinating service calls for office equipment repairs and maintenance.
• Assist with staff meetings (including minutes and scheduling) and monthly staff lunches and events.
• Create and maintain resort operations contracts and ensure liability insurance certificates are on file for all vendors on the property.
• Assist visiting executives with administrative and clerical tasks as needed.
• Assist with new hire processing, preparations for QA, and business plans.
• Accomplish all reasonable requests by management.
• Process invoices for department heads, in a timely manner
• Assist Front Desk when needed

What are we looking for? 

To succeed as an administrative assistant, candidates should be professional, polite, and attentive while being accurate. They should always be prepared and responsive, willing to meet each challenge directly and have a genuine desire to meet the needs of others. 

• High School Diploma
• At least one year of related experience
• Excellent written and verbal communication
• Focus on details, flexible, and able to handle multiple tasks 
• Knowledgeable in Microsoft Office & Teams.

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Accounts Payable and Accounts Receivable experience
• Associates Degree
• Bi-lingual

Don’t wait. Apply today!

*Eligibility: All U.S. hourly Team Members not represented by a labor organization or subject to collective bargaining agreement

We are an equal-opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment. Please get in contact with us to request an accommodation.

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  チームメンバーの健康や財産形成を支援する福利厚生。

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  チームメンバーやご家族、ご友人向けの旅行および宿泊割引。

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  有給休暇や柔軟な勤務時間で、健康的なワーク・ライフ・バランスを実現。

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  楽しいアクティビティを通じて連帯感を高めるチームメンバー向けイベント。

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  多様性と包含性に取り組む偏見のない文化。

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  日々の業務で優れた実績を挙げたチームメンバーへのインセンティブ。