Executive Assistant II

WORK FOR A WINNING TEAM THAT NOW OFFERS BENEFITS FROM DAY ONE, PLUS DAILY PAY*

At Hilton Grand Vacations, you will become a part of a culture that encourages and motivates you toward achieving your goals.

Here’s why you will love it here:

• Recognition Programs and Rewards
• Excellent health care options, including medical, dental, and vision
• A people-first culture
• Go Hilton: Travel Discounts Program Hilton hotel rates worldwide.
• Perks at work: Employee Pricing platform
• Employee Assistance Program that supports your physical and mental well-being.
• Paid Vacation Time and Paid Sick Days
• 401(k) program with company match
• Tuition reimbursement programs
• Numerous learning and advancement opportunities
• And more!

What Will I be Doing?

The Executive Assistant II supports the EVP Finance in a wide range of administrative and executive support tasks, working independently with little or no supervision, while being initiative-taking, resourceful, and efficient, with an elevated level of professionalism and confidentiality.  In addition, this position supports other senior level executives on the Finance team.

You are responsible for driving company success through performing the following tasks to the highest standards:

• Scheduling and Meeting Preparation
  • Create, manage, and maintain a complex calendar, including a range of internal and external meetings in a highly dynamic environment, requiring frequent re-prioritization and shifting of appointments.
  • Organize and prepare EVP Finance for meetings and appointments including preparing agendas, talking points, and presentations, gathering necessary materials and updating all essential logistical information (meeting locations, dial-in numbers, etc.) and ensuring any scheduling conflicts are addressed prior to the meeting.
  • Coordinate all logistics for meetings and events such as venue selection, set up, catering, audio visual and other needs, and attend as needed to ensure successful execution.
• Communication
  • Serve as primary point of contact for EVP Finance to prioritize and escalate issues on a daily and ongoing basis to maximize the use of their time and resolve issues in advance where possible.
  • Screen, prioritize, manage, and organize incoming and outgoing phone and electronic communications on behalf of the EVP Finance
  • Draft, review, and execute executive correspondence which includes letters, memos, emails, and timely responses to actionable requests.
• Travel
  • Plan, schedule and book business travel arrangements and create highly detailed itineraries, plan and schedule meetings, functions, and meals, etc. as needed at each location
  • Prepare and track expense reports in a timely manner following travel.
  • Review C-level Expense reports and her direct reports expenses for accuracy against company T&E policy
• General Duties
  • Maintain an organized system for tracking, monitoring, and prioritizing tasks and projects. Activity requires extensive collaboration with multiple parties, and handling of sensitive and confidential information.
  • Obtain the necessary information and signatures for documents needed by the EVP Finance; follow through with tracking to ensure that they are properly processed and/or reach the appropriate party
  • Provide support to other members of the management team as requested by the EVP Finance
  • Liaison between EVP Finance and direct reports to ensure a smooth working environment
  • Assist with EVP Finance direct reports and any other duties as assigned within the team.

What Are We Looking For:

Hilton Grand Vacations is a leader in the vacation ownership industry, operating with an unwavering dedication to innovation, quality, and continued growth. At the core of our company’s success are our Team Members.

To fulfill this role successfully, the individual should possess the following qualifications, knowledge, skills, abilities, and experience:

• High School Diploma
• 15+ years of prior Executive Administrative experience supporting C-Level Executive in a Corporate Environment
• Ability to demonstrate customer service focus and attention to detail
• Ability to anticipate the needs of others
• Ability to demonstrate good judgment and decision-making skills
• Strong written and verbal communication with strong grammar and proof-reading experience
• Proficient in Microsoft office including Word, Excel, and PowerPoint

In addition, the following qualifications, knowledge, skills, abilities, and experience are preferred:

• Bachelor’s Degree
• Notary Public

HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits, and is one of Newsweek’s “America’s Greatest Workplaces for Parents & Families.” Over the past 30 years, the highest honor we’ve received is the continued loyalty of our Owners, Members and Guests. We’ve also earned accolades for the remarkable work of our dedicated Team Members throughout our resorts, call centers and corporate offices.

*Eligibility: All U.S. hourly Team Members not represented by a labor organization or subject to collective bargaining agreement.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.