Together, We Can.
Kohl’s Ranch Lodge in Payson, AZ is now hiring an Assistant Front Office Manager. We are excited to offer an amazing opportunity to join our award winning team at Kohl’s Ranch Lodge in a casual, family friendly atmosphere that makes each stay here an inviting experience that leaves visitors wanting to come back for more. Our team strives to create a small town, family friendly environment for our team members, owners and guests by treating everyone we encounter with care and respect.
Extraordinary People, Exceptional Benefits:
- Day 1 Health Benefits Eligibility: Excellent health care options, including medical, dental, and vision
- Recognition Programs and Rewards
- Travel Discounts Program
- Outstanding Paid Vacation Program and Paid Sick Days
- Employee Assistance Program that supports your physical and mental wellbeing
- 401(k) program with company match
- Tuition reimbursement programs
- Employee Stock purchase program
- Numerous learning and advancement opportunities
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And more!
What will I be doing?
As an Assistant Manager Front Office you will be responsible for driving company success through performing the following tasks to the highest standards:
- Efficiently handle incidents and guest concerns in a timely and professional manner to ensure high levels of guest happiness. Alert management team of potential serious issues.
- Ensure quality assurance standards of hospitality are provided to all members, owners, and guests on property and/or via telephone.
- Check-in arriving guests and check-out departing guests.
- Assist Front Office Manager/Director with managing resort inventory.
- Assist with adjustment in departmental policies and procedures.
- Complete Front Desk accounting transactions including balancing end-of-day shift reports.
- Maintain vital hard copies of paperwork of daily operations, as needed.
- Connect with all required internal departments including PBX, Housekeeping, Engineering, and Security, as needed, via telephone and/or email.
- Ensure all pending arrival information is accurate. Check rates and prepare for upcoming arrival packets with necessary materials and information.
- Complete Front Desk Agent checklist.
- Perform property and room inspections.
- Make recommendations to management regarding development and corrective action plans.
What are we looking for?
Hilton Grand Vacations is a leader in the vacation ownership industry, operating with an unwavering commitment to innovation, quality, and continued growth. We believe that at the core of our company’s success are our Team Members! To fulfill this role successfully, you must possess the following minimum qualifications and experience:
- A minimum of one (1) year of experience in the customer service field is required.
- A minimum of six (6) months of supervisory experience in the customer service field required.
- Demonstrate leadership skills such as integrity, professionalism, and confidentiality
- A courteous and professional attitude when handling upset guests and difficult situations
- High school diploma or equivalent
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
- Possess the knowledge, skills, and abilities and be able to explain and demonstrate that they can perform the essential functions of the job with or without reasonable accommodation
- Proven ability to respond effectively to sensitive inquiries or complaints
- Ability to calculate figures and amounts, such as discounts, interest, commissions, proportions, percentages, etc.
- Interpersonal skills, high level of communication skills, ability to make decisions and lead others
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Understanding of how Housekeeping and Front Office work together
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
What will I be doing?
As an Assistant Manager Front Office you will be responsible for driving company success through performing the following tasks to the highest standards:
- Efficiently handle incidents and guest concerns in a timely and professional manner to ensure high levels of guest happiness. Alert management team of potential serious issues.
- Ensure quality assurance standards of hospitality are provided to all members, owners, and guests on property and/or via telephone.
- Check-in arriving guests and check-out departing guests.
- Assist Front Office Manager/Director with managing resort inventory.
- Assist with adjustment in departmental policies and procedures.
- Complete Front Desk accounting transactions including balancing end-of-day shift reports.
- Maintain vital hard copies of paperwork of daily operations, as needed.
- Connect with all required internal departments including PBX, Housekeeping, Engineering, and Security, as needed, via telephone and/or email.
- Ensure all pending arrival information is accurate. Check rates and prepare for upcoming arrival packets with necessary materials and information.
- Complete Front Desk Agent checklist.
- Perform property and room inspections.
- Make recommendations to management regarding development and corrective action plans.
What are we looking for?
Hilton Grand Vacations is a leader in the vacation ownership industry, operating with an unwavering commitment to innovation, quality, and continued growth. We believe that at the core of our company’s success are our Team Members! To fulfill this role successfully, you must possess the following minimum qualifications and experience:
- A minimum of one (1) year of experience in the customer service field is required.
- A minimum of six (6) months of supervisory experience in the customer service field required.
- Demonstrate leadership skills such as integrity, professionalism, and confidentiality
- A courteous and professional attitude when handling upset guests and difficult situations
- High school diploma or equivalent
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
- Possess the knowledge, skills, and abilities and be able to explain and demonstrate that they can perform the essential functions of the job with or without reasonable accommodation
- Proven ability to respond effectively to sensitive inquiries or complaints
- Ability to calculate figures and amounts, such as discounts, interest, commissions, proportions, percentages, etc.
- Interpersonal skills, high level of communication skills, ability to make decisions and lead others
- Understanding of how Housekeeping and Front Office work together
Extraordinary People,
Exceptional Benefits on Day One
Benefits start on your first day of work with no waiting period!
Hilton Grand Vacations is committed to putting people first. That’s why our benefits plan starts when you do. But that’s just the beginning of the exceptional opportunities we offer to extraordinary people who join our U.S. Team.
Eligibility: All U.S. regular full-time and part-time Team Members are eligible for a wide range of benefits. Team members represented by a labor organization or subject to a collective bargaining agreement may have benefits that differ from other non-represented employees.
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Benefits that support Team Member health and financial wellbeing.
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Travel and hotel discounts for Team Members, family and friends.
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A healthy work-life balance with PTO and flexible hours.
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Team Member events that build camaraderie through fun activities.
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An open-minded culture committed to diversity and inclusion.
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Incentives for Team Members that exhibit excellence every day.
