Together, We Can.
The Administrative Supervisor is responsible for overseeing administrative functions related to sales and marketing and ensuring accurate entry and coding of guests, data integrity, premium management, site level accounting functions, payroll, HR and reporting as required. Responsible for ensuring adherence with established company guidelines. Drives processes that result in exceptional standards of quality production and customer service.
MANAGEMENT
- Responsible for the recruiting, screening/interviewing for potential administrative support associates.
- Responsible for training and conducting/assisting with disciplinary action and terminations as directed for all Admin Associates.
- Responsible for the day-to-day management of all administrative staff.
ACCOUNTING
- Responsible for timely and accurate payment of all Accounts Payable for Marketing and Sales, including voucher preparation and tracking.
- Vendor payroll, reconciliation, including collection of negative balances.
PAYROLL & EMPLOYMENT DOCUMENTATION
- Payroll for Sales and Marketing, including commissions/bonus submission, also serve as liaison for Corporate Payroll.
- New hire orientations and paperwork, status changes, terminations, benefit enrollments and serve as corporate’s contact for any other general employment requests.
- Scheduling of administrative support associates for adequate coverage without overtime.
PREMIUM MANAGEMENT
- Weekly orders to maintain sufficient quantity, security, disbursements, weekly/monthly counts and reconciliation.
- Monitoring and Auditing Premiums for accurate retail prices and maintain master listing of all premiums.
REPORTING
- Reporting as required by management.
- Ensure data integrity in all areas of marketing administration to provide accurate, efficient reporting.
CONTRACT/CSR/CODING
- Preparation and tracking for approval and expiration of all Business Plans.
- Guides and tracks approvals for all above through National Sales and Legal to help implement any new programs or renew existing premiums and contracts.
CONCIERGE
- Maintain all offers, retail items, hotel costs, vendor costs.
- Preparation of all required reports from Concierge.
- Reconciliation of prepaid and AP premium inventory.
- Hotel reconciliation and accruals.
- Payroll reconciliation.
- Auditing, tour reconciliation and monitoring tour reception activities.
COMPLIANCE
- Ensure all SOPs are adhered to and conduct Site Level Admin audits.
- Ensure policies and procedures are followed and policy waiver is utilized when DOM/DOS authorizes an exception.
OTHER
- Assist DFA with volume bonus for sales associates.
- Work to resolve customer service issues expeditiously and with guidance of DFA/DOM/DOS.
- Ensure Customer Information Security policies are adhered to, monitored and enforced for compliance and sales administration purposes.
On our own we’re outstanding. With you, we’re extraordinary. As part of our sales team, your passion for building customer relationships is what creates exceptional moments.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Extraordinary People,
Exceptional Benefits on Day One
Benefits start on your first day of work with no waiting period!
Hilton Grand Vacations is committed to putting people first. That’s why our benefits plan starts when you do. But that’s just the beginning of the exceptional opportunities we offer to extraordinary people who join our U.S. Team.
Eligibility: All U.S. regular full-time and part-time Team Members are eligible for a wide range of benefits. Team members represented by a labor organization or subject to a collective bargaining agreement may have benefits that differ from other non-represented employees.
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Beneficios que respaldan la salud y el bienestar financiero de los miembros del equipo.
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Descuentos en viajes y hoteles para miembros del equipo, familiares y amigos.
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Un equilibrio saludable entre el trabajo y la vida personal con tiempo libre pago y horarios flexibles.
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Eventos de los miembros del equipo que fomentan el compañerismo a través de actividades divertidas.
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Una cultura de mentalidad abierta comprometida con la diversidad y la inclusión.
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Incentivos para los miembros del equipo que demuestran excelencia todos los días.
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We are beyond thrilled to announce that we've been awarded the USA Today Top Workplaces Award for the second year in a row! This incredible achievement is all thanks to our outstanding Team Members and the amazing collaborative work culture we have built together. Come join our team and see for yourself why we are one of the best places to work.
Click the link in our bio for more information. 
To cap off Black History Month, the B.E.A.T. TMRG came together with our Orlando Team Members to host a "Sit and Paint" Signature Event at a local Black-owned gallery, 
It was a fun opportunity to express creativity, connect with our community and spend time together outside our normal routines, all of which tie back to HGV's mission of celebrating individuality and inclusion.
